Creating A Logo-Based Email Signature with the Carrier Ethernet Logo

As mentioned in my last post, in this post, I will explain how easy it is to create a logo-based email signature. One where you can showcase your company’s logo, as well as your membership of the Carrier Ethernet Group. This post builds upon the earlier post, where I introduced the notion of a Carrier Ethernet logo-based email signature http://bit.ly/1l9uGhi.  The email signature is created in a simple Word document, and can then be transferred to Outlook or other email programs.

The signature in the Word document will look as follows:

An Example Email Signature: You Can Create This Using the Steps Described in this Post

The process to create this signature is the following:

(Note that you can download a copy of the Word document and the steps from this link http://bit.ly/1XT3m4Z, and can simply modify it for your needs following the steps below.)

  1. Open a new Word doc. – like the one here.
  2. Create a new table with 2 columns, and 2 rows initially (you can add more rows later).
  3. In one column (the right one) type in  your name, company, and contact information (as shown above).
  4. In the other column (the left one)  use the “Insert” feature to insert an appropriately sized logo of your company (I’ve use the example “Company Name” image as a placeholder for an actual logo here).

However, DO NOT  insert a local copy of the logo from your computer. Rather, the logo should be stored somewhere on the web (to allow display compatibility with the largest number of broswers, phone browsers, email programs, etc.).

For instance, my logos are all stored on http://www.metanoia-inc.com/images. The name of the Carrier Ethernet logo is http://www.metanoia-inc.com/images/Carrier-Ethernet-Logo-100×50.png (And, you can use the same location, since I am going to keep the Carrier Ethernet Group logo there always, or you can copy the logo to your server, and use the address of the location on your server, which should look very similar to the link I have shown here.)

When you choose Insert –> Picture, and Word asks you for the location of the image, in the “File Name” field, type in the hyperlink above (or an appropriate hyperlink on your server, where the image is stored), and give Word a few seconds (can be up to 15-20 seconds) to locate the image and display it.

This means Word is now pulling the image off the web, which is precisely what any other program at your receiver will do as well, so you don’t run the risk of the image not showing up.

5. To hyperlink the inserted image to the website of the organization/group etc. simply right click on the image in the table within the Word document, and in the menu choose “Insert Hyperlink” and insert the   desired hyperlink. For example, the Carrier Ethernet logo above is linked to the location of the Carrier Ethernet Group on LinkedIn, which is https://www.linkedin.com/groups/Carrier-Ethernet-77819

6.  Complete other formalities of formatting the table – such as, for example, making the border invisible.

7.   Your logo is now complete and can be copied (cut and pasted) into the place in Outlook where new signatures are created (see next step), or to another program where a multi-media signature (one with images) is allowed.

8. To insert into Outlook (this applies to Outlook 2010, different versions may be slightly different), go to File –> Options –> Mail –> Signatures –> New. Type a  name for this signature. For example, “Sig-w-CELogo” or something to remind you what this signature contains, and select this as the default for new messages by choosing this in the “New messages” drop down box to the right of the pop-up window you’re working in.  Finally, paste the copied table and its contents from the Word doc. into the space to insert the new signature, and click “Ok.”

As a reference, here is a YouTube video that I found, which precisely shows the steps above (although for Outlook 2013, but the steps are very similar or nearly identical in Outlook 2010), https://www.youtube.com/watch?v=jP9BvCRlaRE,  and here is a link to a document explaining how to insert images into signatures and hyperlink them and the caveats involved http://www.outlook-apps.com/outlook-signature-image/.

If you have any questions, let me know!

With this, you should be well-equipped to create an email signature that includes your company logo as well as the Carrier Ethernet group logo, and you can now proudly share this professional signature in your emails!

Until next time …

Best,

-Vishal

PS: To watch a video primer that explains all of the Group’s features, the Channel structure, the resources for members, and Membership Certificate, Membership Card, and Email signature, go here http://bit.ly/1NVecVj.